The name of the Club shall be "East Midlands Off Road Club," hereafter referred to as "The Club."
To further interests in off road motoring and off road motor sport.
· To provide members with information, advice and assistance on matters connected with off road motoring and off road motor sport.
· To observe the local administration of the laws and regulations affecting off road motoring and off road motor vehicles, and to report any proposed local action or scheme to the Motor Sports Association United Kingdom. (MSA.)
· To promote off road motor competitions in accordance with the current edition of the Rules of the MSA Competitors’ and Officials’ yearbook.
· To arrange competitions, tours, lectures, discussions and social and other meetings.
· To afford members such benefits and privileges as it may be possible to arrange.
Ladies and gentlemen of not less than 17 years of age shall be eligible for full membership. The membership shall consist of:
a) Honorary members
b) Full members
c) Family members
d) Social members
Competitive drivers in trials must be a minimum of 17 years of age, have a current full membership. For those 17 years of age and older that do not hold a full drivers licence they must have passenger who holds a full licence and is experienced in off road trials. Family membership is restricted to immediate family. Social members may passenger in events, but are not eligible to drive in competition events. (All subject to MSA yearbook)
Minimum age of a family member who wishes to passenger in competitions is 14 years of age (16 years of age for Comp Safaris)
The authority and responsibility for the transaction of the business of the club and for its management shall be invested in a Committee who, in addition to the powers and authorities by these rules expressly conferred on them, may exercise all powers and do acts in furtherance of the objects for which the Club is established, other than those hereby expressly directed or required to be exercised or done by the Club in General Meeting.
5.0 ELECTION OF OFFICERS
The Chairman of the Club, Treasurer, Secretary and the Committee shall be elected at the Annual General Meeting (hereafter referred to as AGM) and subject to termination of office by resignation at the next AGM following their appointment. The committee shall have the power to co-opt other members, as they deem necessary. The retiring officers and other members of the committee shall be eligible for re-election.
The committee shall consist of not less than six and not more than eighteen members, inclusive of the Chairman, Treasurer and Secretary. The Committee shall elect from among its own members a Chairman. Two thirds of the Members of the Committee shall form a quorum.
Nominations of Candidates for election to the committee must be received by the Secretary not less than seven days before the AGM, with an intimation in writing signed by each Member nominated that he/she is willing to serve. The Member proposing them shall sign nominations of Candidates. The Committee shall have the power to appoint a Sub-Committee of not less than three persons to meet on its behalf in respect of any matter, which is specifically referred to such a Sub-Committee.
7.0 MEETINGS OF COMMMITEE
The Secretary either of his accord or by the direction of the Chairman shall unless otherwise agreed by all the Committee give at least 7 days notice of a meeting.
8.0 DUTIES OF SECRETARY
It shall be the duty of the Secretary to attend in person or by deputy all meetings of the Club and all meetings of the Committee, and to take minutes of the proceedings. Such minutes shall be recorded and presented for confirmation at the following meeting.
All moneys of the Club shall be banked by the Treasurer in the name of the Club, and no disbursements shall be made therefrom except in accordance with the form or forms authorised by the Committee.
Authorised signatories: Chairman, Treasurer, Competition Secretary and Membership Secretary, any two to sign.
10.0 ELECTION OF MEMBERS
Application for membership of the Club shall be submitted to the Membership Secretary, and the election of such Candidates shall be at the discretion of the Committee. Membership of the Club shall continue only for the period covered by the current subscription. All applications must be made by an individual in his own name and be signed by the said applicant personally.
11.0 MEMBERSHIP OF OTHER CLUBS
Membership of any other club affiliated to the MSA shall not entitle the person to apply for other than full or family membership at the full subscription.
12.0 VOTING OF COMMITTEE MEMBERS
Each member present at a meeting of the Committee shall be entitled to exercise a vote. The Committee shall vote by a ballot if any member present so demands. A vote of one third against any application for membership shall exclude from membership. In the event of a deadlock the Chairman shall have an additional casting vote.
Full Member £15.00, Family Membership £2.50 each family member, Social member £5.00, only Full members can drive in a competitive EMORC events.
14.0 PAYMENT OF SUBSCRIPTIONS
Membership runs from the 1st June to the 31st May. Renewals to be made by the 1st July or for competing members by the first Competition after the 31st May, whichever is the sooner. Any membership not renewed by the 1st July will be considered to have lapsed.
15.0 NEW MEMBERS
A new member must tender their subscription with their application for membership.
No member whose subscription is in arrears shall be eligible to take part in any competitions organised by the Club under the Rules of the MSA.
Any member wishing to resign his membership shall give notice in writing of such desire to the Secretary on or before the date on which his subscription would become due for renewal in any year, otherwise he shall be liable to pay his subscription for the ensuing year. Also any member ceasing, voluntarily or otherwise to be a member of the Club, shall thereafter cease to have any claim upon the property of the Club or to enjoy any privileges of membership, but they shall remain liable for the payment of any debts due to the Club from them.
18.0 USE OF CLUB NAME AND ADDRESS
The name and address of the Club shall not be given by a member as his address for trade, advertising or business purposes or in connection with any legal proceedings.
19.0 LIFE MEMBERS
There shall be no life members.
20.0 HONORARY MEMBERS
The Committee may elect honorary member’s as they deem fit.
21.0 EXPULSION OF MEMBERS
It shall be the duty of the Committee if at any time they shall be in the opinion that the interests of the Club so require, by letter to invite any member to withdraw from the Club within a time specified in such letter, and in default of such withdrawal to submit the question of the expulsion to a meeting of the Committee to be held within six weeks after the date of such letter. Members of the Committee shall be given at least 7 days notice that a question of withdrawal or expulsion is to be discussed at a meeting of the committee. The member whose expulsion is under consideration shall be given at least 7 days notice of such a meeting and shall be allowed to offer an explanation of their conduct verbally, or in writing and if two thirds of the members present shall then vote for their expulsion they shall thereupon cease to be a member of the Club.
22.0 ANNUAL GENERAL MEETING
The AGM of the Club shall be held between months of May and July in each year upon a date and time to be fixed by the Committee. The AGM shall:
a) Receive from the Committee a full statement of accounts duly audited showing the receipts and expenditure for the year ending.
b) Receive from the Committee a report of the activities of the Club during the said year.
c) Elect the Secretary and Treasurer of the Club and, if appropriate, the Solicitor and Auditor.
d) Elect the Committee.
e) Settle any remuneration for the officers of the Club and the Solicitor and Auditor.
f) Decide on any resolution which may be duly submitted to the meeting hereinafter provided.
23.0 SPECIAL GENERAL MEETING
A special General Meeting may be convened by direction of the Committee, or on a requisition to the Secretary stating the business for which the Special General Meeting is required and signed by not less than 12 members. If the meeting so requisitioned is not convened within 21 days the said 12 members may convene such meeting. Fifteen members shall form a quorum.
When members wish a matter to be discussed at a General Meeting the text of such matters shall be sent to the Secretary at least 14 days before the date of such meetings so that it may be included in the Agenda. A copy of the Agenda shall be available from the Secretary at the meeting. No business shall be discussed at the meeting unless every member present is in favour thereof. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the Agenda, then any other member shall be entitled to do so.
Every person with a right to be present may exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in Rule 29, a majority of votes decides a resolution. At any General Meeting any 12 members may demand a Poll, and thereupon the meeting shall be adjourned to a time and place to be named by the Chairman, and a postal vote shall be taken of all members of the Club. The decision of the members, as shown by such a vote, shall be reported to the adjourned meeting, and shall be deemed to be the decision of such meeting. The Rules relating to collective voting and proxies shall apply as in Clause 13 hereof.
26.0 RIGHT TO REPRESENT
No one can take part in General Meetings unless they are members of the Club, and has paid his subscription according to these Rules.
27.0 OBSERVANCE AND INTERPRETATION OF RULES
Every member binds themselves to abide by the Rules of the Club, and also by any modifications thereof made in conformity with such Rules, and also to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of these Rules.
28.0 ALTERATION OF RULES
A General Meeting may make any alteration in these rules provided (a) that details of the proposed alterations are included in the notice of the General Meeting (b) That the resolution proposing such alteration is carried by two thirds of those present and voting at such General Meeting or by two-thirds of those voting should a Poll be demanded for in Rule 25.
All motor competitions organised by the Club shall be held under the Rules and requirements of the MSA.
Any member convicted of an offence arising out of his being in charge of a motor vehicle in any Club event or on club business shall there upon be liable to expulsion from the Club under Rule 21.
All occupants travelling in any vehicle must be seated at all times whilst the vehicle is in motion.
A 5m.p.h. speed limit will be enforced at all events except while actually in competition.
All dogs to be kept on leads.
30.0 COPIES OF RULES
Every member shall be furnished with a copy of the Club Rules and Regulations.
The Club may be dissolved by a Special General Meeting convened by direction of the Committee, or on the requisition of the majority of the members. If the resolution of dissolution be duly passed, the committee shall forthwith liquidate the affairs of the Club, and if there be any surplus assets on realisation, these shall be disposed of at the discretion of the Committee.